With SmartOffice Nexus, you can reliably extract data from documents, even when the layout is highly variable. Standard fields are available instantly, with full customisation available when needed.

Extraction is based on the data required and its context, rather than location, so is independent of layout and can be applied to unstructured content like correspondence and legal documents.

All delivered in the cloud, no need for additional 3rd party OCR capture products – this feature in built into Nexus.

Nexus’ workflow capability can be set for a variety of tasks, ranging from merely notifying you when a new document meeting a predefined criteria is added to the system to automating invoice approval and validation.

When a software platform can provide feedback, activate procedures, and allow logic-based events to automatically transport documents to where they need to be, it becomes a true asset to your company.

Workflows are a simple method to automate processes so you can work smarter and quicker while also freeing up time for other things by allowing Nexus to handle it for you.

Nexus’ workflow functionality can be configured for a range of tasks from simply notifying you when a new document matching a predefined criteria is added onto the system or moving a file to a specific folder based on the data contained in its index information, right up to complex processes of multilevel authorisation and validation of invoices.

One of the major benefits of SmartOffice Nexus is its ability to find a specific document, or set of documents, within seconds, without trawling through filing cabinets or shared drives.

Our ‘content-aware’ search feature is often the most compelling reason why businesses implement a document management system, like Nexus, saving your teams many hours per week that can be used more productively.

Why is fast document retrieval so important?
It is estimated that between 50% and 80% of the information companies rely on to run their business, exists within the documents they handle. Staff constantly refer to documents to answer enquiries from customers, suppliers and colleagues in order to support your business.

Searching for information in paper documentation can be massively time consuming as files are frequently not where they should be, or where you think they are. Research firm Gartner Group estimate that locating information like this wastes around 216 hours a year, per employee!

Reducing document retrieval times to seconds will save each employee around one hour per day and this saved time can be used more productively.

Nexus provides an intuitive search feature that will make you much more efficient and save you hours every week searching and retrieving your business documents.

Keeping track of those all important documents can be a difficult task when you have a large number of people accessing a large number of documents.

Nexus keeps a complete audit trail of every interaction a user has with a document. Keeping a detailed history of each and every time a user views a document, the document is moved into another folder, the indexing information is modified or a document is emailed or exported from the system.

Messages 

Medical Records  

Files (MRI, CT Scans, Etc.)  

Patient 

Insurance Companies  

Doctors  

Clinical Research  

Pharmacies  

Hospitals

Contracts 

Bills  

Correspondence  

Regulators  

Appraisers  

Title Companies  

Government  

Banks  

Customers  

Law Firms  

Business Partners  

Executive Teams 

Coverage Quotes  

Medical Reports  

Insurance Claim Information  

Financial Statements 

Regulators  

Clients  

Medical Staff

Sensitive Messages  

Evidence (Documents, Video, Photos, Etc.)

Law Enforcement  

Law Firms  

Other Attorneys  

Court Officials  

Clients

Messages 

PPS and Other ID Numbers  

Tax Report Information  

Medical Information  

Contract Bids  

Reports  

Transcripts  

Other Government Bodies  

Citizens Information  

Law Enforcement  

Schools

Hospitals