Effective automation made easy with SmartOffice AP

SmartOffice AP Automation

In these challenging times, when more employees are working remotely, maximising the efficiency of the accounts process (receivable and payable) has become more essential.

SmartOffice AP is a smart, powerful cloud-based Accounts Payable Solution that supports remote working. It offers a completely touchless processing experience, with full visibility from input through approvals.

No more lost invoices, data entry errors, lost VAT reclaims and unnecessary over-payments.

SmartOffice AP provides you with a structured and streamlined process for handling all incoming invoices.

Tick icon


Invoices can be set for automatic approval matching with a purchase order, or manual approval with easy access to historical spend, including previous invoices for that supplier.

Percentage icon


SmartOffice AP handles all your VAT issues, including all Irish VAT rates, EU, and NON-EU VAT accounting



Return & Reject Invoices between device users or via email back to your suppliers.

With SmartOffice AP you have the option to set how every invoice is approved before it is uploaded to your accounts package, from a simple single approval to a complex multi-approval process.

Data we Capture

  • Invoice Number (Document Number)
  • Invoice Date (Document Date)
  • Purchase Order Number
  • Project Code / Number
  • Branch Name / Code
  • Asset Number / Code
  • Car/Truck Registration Number
  • Optional Fields Set by User
  • Goods Total
  • VAT
  • Invoice Total
  • Invoice Discount
  • Invoice Surcharge
  • Invoice Carriage
  • Quantity
  • Part of Kimball or Article Number
  • Part Description
  • Unit Price
  • Discount and Discount %
  • Line Total

Features of SmartOffice AP

  • Price Watch
  • Purchase Order Matching
  • GRN Matching
  • Statement Reconciliation
  • Delivery Confirmation
  • Dashboard Screen
  • Document Tracking
  • Full Knowledge Approval
  • Nominal Ledger Coding
  • Issue Checking
  • Search and Storage

Switching to SmartOffice AP could not be easier with our On-Boarding & Set-up Package. Just send us a couple of standard reports from your current accounting software and let us do the rest.

Book Your SmartOffice AP Demo

Say goodbye to lost invoices and VAT reclaims, accounting errors, accounts put on hold and unnecessary over-payments. SmartOffice Accounts Payable provides a structured and streamlined process for handling all incoming invoices.