SmartOffice Nexus

Digital Document Management & Workflow Automation


SmartOffice Nexus is a cloud-based document management platform for secure document retention, intelligent data capture and business process automation.

Improve the way you access and manage documents, simplify your workflows and empower your employees. SmartOffice Nexus is designed to support organisations of all sizes on their digital transformation journey.

Why Choose SmartOffice Nexus?

email security

FAST & FLEXIBLE INDEXING


A simple and quick indexing system that is easy to implement and learn. Intuitive and uncomplicated, SmartOffice Nexus uses smart capture to extract data from documents. Independent and cloud based, there is no need for third party OCR products and is compatible for use on any device.

POWERFUL SEARCH & RETRIEVAL


Use the Nexus fast-find or advanced search options to quickly locate and examine the documents you require. Nexus will search both the index criteria and the content of the documents. It enables you to locate documents quickly based on their content rather than their location. Reducing document retrieval time will save time that can be used more productively.

 

gdpr email security

WORKFLOW AUTOMATION


Advance pattern recognition captures key data which is automatically processed. Information flows smarter and faster, saving time on repetitive tasks. Workflows run automatically with structured, easy to handle data that provide alerts, feedback and approvals once predetermined criteria are met. Store, Access and Share documents when working remotely or in the office.

SmartOffice Nexus | Core Features


Flexible

SmartOffice Nexus is not bound to any device or location. Any modern browser will allow full access to the system anywhere, anytime. We fully manage and support the back-end so you can focus on how Nexus can help you grow your business.

Cost Effective  

Save time, money and space! Locating and processing documents quicker reduces administration time. Cloud Storage eliminates the need for copious filing space and increases flexibility for remote and mobile working.

Compliance

Every business needs to comply with regulations around data storage and management. With increasing concerns about security and GDPR, SmartOffice Nexus can help you comply with legislation.

User Friendly

Our straightforward and intuitive user interface is easy to integrate within your existing and new business processes. The transition is simple and user friendly, delivering the solutions you want and need.

SmartOffice Nexus | Additional Features


Digital Filing Cabinets


With Nexus, you can digitally manage, store and secure your important work documents making them easy to find and retrieve. At the same time, you can add automated retention policies to specific documents for enhanced compliance.

Integrated Back- Scanning


Got a ton of paper documents in filing cabinets or storage boxes? No problem. Nexus offers a variety of integrated back-scanning solutions to get those documents digitised, indexed and imported directly. We can scan your entire paper backlog.

Document Version Control


Ensure you are using the current or latest version of your documents at all times. With Nexus, you can view different versions side by side, upload new and restore previous versions while keeping an audit trail throughout the documents life cycle – perfect for supporting the delivery of ISO standards

Document
Sharing


With Nexus, you can email a link/url to important documents with time limits, encrypted security and additional passwords protection. this is perfect for sharing documents to people outside of the Nexus eco system.

Intelligent Backup Service


Feel assured that all your data is backed-up and protected at all times. At Nexus, we take the security and integrity of your data seriously.

Professional Services


Whether you need help designing and implementing a new digital transformation strategy, or just want to focus on improving a specific business process or difficulty, we have the knowledge and experience across a wide range of industries to help..

The Benefits of SmartOffice Nexus


With SmartOffice Nexus, you can reliably extract data from documents, even when the layout is highly variable. Standard fields are available instantly, with full customisation available when needed.

Extraction is based on the data required and its context, rather than location, so is independent of layout and can be applied to unstructured content like correspondence and legal documents.

All delivered in the cloud, no need for additional 3rd party OCR capture products – this feature in built into Nexus.

Nexus’ workflow capability can be set for a variety of tasks, ranging from merely notifying you when a new document meeting a predefined criteria is added to the system to automating invoice approval and validation.

When a software platform can provide feedback, activate procedures, and allow logic-based events to automatically transport documents to where they need to be, it becomes a true asset to your company.

Workflows are a simple method to automate processes so you can work smarter and quicker while also freeing up time for other things by allowing Nexus to handle it for you.

Nexus’ workflow functionality can be configured for a range of tasks from simply notifying you when a new document matching a predefined criteria is added onto the system or moving a file to a specific folder based on the data contained in its index information, right up to complex processes of multilevel authorisation and validation of invoices.

One of the major benefits of SmartOffice Nexus is its ability to find a specific document, or set of documents, within seconds, without trawling through filing cabinets or shared drives.

Our ‘content-aware’ search feature is often the most compelling reason why businesses implement a document management system, like Nexus, saving your teams many hours per week that can be used more productively.

Why is fast document retrieval so important?
It is estimated that between 50% and 80% of the information companies rely on to run their business, exists within the documents they handle. Staff constantly refer to documents to answer enquiries from customers, suppliers and colleagues in order to support your business.

Searching for information in paper documentation can be massively time consuming as files are frequently not where they should be, or where you think they are. Research firm Gartner Group estimate that locating information like this wastes around 216 hours a year, per employee!

Reducing document retrieval times to seconds will save each employee around one hour per day and this saved time can be used more productively.

Nexus provides an intuitive search feature that will make you much more efficient and save you hours every week searching and retrieving your business documents.

Keeping track of those all important documents can be a difficult task when you have a large number of people accessing a large number of documents.

Nexus keeps a complete audit trail of every interaction a user has with a document. Keeping a detailed history of each and every time a user views a document, the document is moved into another folder, the indexing information is modified or a document is emailed or exported from the system.

Who Should use SmartOffice Nexus? 


Messages 

Medical Records  

Files (MRI, CT Scans, Etc.)  

Patient 

Insurance Companies  

Doctors  

Clinical Research  

Pharmacies  

Hospitals

Contracts 

Bills  

Correspondence  

Regulators  

Appraisers  

Title Companies  

Government  

Banks  

Customers  

Law Firms  

Business Partners  

Executive Teams 

Coverage Quotes  

Medical Reports  

Insurance Claim Information  

Financial Statements 

Regulators  

Clients  

Medical Staff

Sensitive Messages  

Evidence (Documents, Video, Photos, Etc.)

Law Enforcement  

Law Firms  

Other Attorneys  

Court Officials  

Clients

Messages 

PPS and Other ID Numbers  

Tax Report Information  

Medical Information  

Contract Bids  

Reports  

Transcripts  

Other Government Bodies  

Citizens Information  

Law Enforcement  

Schools

Hospitals

SmartOffice Services

SmartOffice is the automation solutions provider part of the Cantec Group. We offer many other automation solutions such as Accounts Payable Solutions, Document SecurityDocument Management SystemsTeamWork Partners, Integrated Office Technology and E-Commerce Website Solutions.

SmartOffice Technology

SmartOffice Technology caters for the growing requirements of document automation and workflow solutions within the modern office. Effective automation software has become critical to thriving in business. 

    Book A Call!


    Scroll to Top