SmartOffice Accounts Payable Solutions

accounts payable solutions providers

Reduce the cost of processing invoices by up to 80% with Smart Office Accounts Payable Solutions.


SmartOffice Accounts Payable Solutions is a smart, powerful cloud-based Electronic Accounts Payable Solution that reduces the cost of processing invoices by up to 80%. Processing becomes a completely touchless experience, supporting remote working, approvals, and full visibility.

No more lost invoices, accounting errors, accounts put on hold, lost VAT reclaims and unnecessary over-payments. SmartOffice Accounts Payable Solutions provides you with a structured and streamlined process for handling all incoming invoices.  

We simply take your supplier’s invoice from the email they send to you and process the invoice directly into your accounts package. No more sorting through the post, printing invoices, forwarding them for approval or matching them to the correct purchase orders. Our Accounts Payable Solutions is part of our Integrated Office Technology offerings.

accounts payable solutions and problems

Huge Savings


At SmartOffice, we believe that small and medium-sized businesses can avail of huge savings in time, money and effort by simply eliminating the need to handle, process and reconcile suppliers invoices.

accounts payable automation solutions

Auto Invoicing


Our innovative and intuitive online tool handles, processes, stores and distributes all your suppliers’ invoices automatically with our Accounts Payable Solutions. Freeing your time for business.

 

accounts payable cloud solutions

Secure Storage


The system will automatically process the invoices into your accounts package while storing the documents for seven years. You can relax in the knowledge of full compliance.

accounts payable scanning solutions

Flexible Solution


It can be used by a bookkeeper serving many companies, while also being used by a company with many employees for approving or reviewing different invoices. 

How does SmartOffice Accounts Payable Solutions work?

Step 1

Suppliers email their invoices to your SmartOffice email account.  

Step 2

Data is extracted from your suppliers email invoice, it is then coded, processed, distributed, approved and stored.

Step 3

SmartOffice Accounts Payable Solutions updates your accounts, reconciles them with your statements and automatically searches for any missing invoices, while never losing any of your documents. 

Accounts Payable Solutions Features


accounts payable workflow solutions

Price Watch


Can be set to monitor invoices for price movements between invoices. Purchase Order Matching – Can link your PO system with SmartOffice to display the PO with its matching invoice. The invoice can then be automatically processed. 

accounts payable payment solutions

GRN Matching 


Just as with Purchase Order matching, SmartOffice Accounts Payable Solutions can display and/or auto-process invoices that match with the Goods receivable notice.

accounts payable specialist accountancy solutions

Statement Reconciliation


Reconciles your supplier against processed invoices with one click. A copy of any missing invoices will be immediately requested. 

best accounts payable solutions

Delivery Confirmation


Delivery confirmation can be set on any invoice, with any shortages on the document automatically sent to your supplier for resolution.

cloud accounts payable solutions

Dashboard Screen


Our user-friendly dashboard shows you what stage in the approval process your invoices reside allowing you to have full visibility of the process.

electronic accounts payable solutions

Document Tracking


Invoices within SmartOffice AP that require approval are tracked, illustrating whose approval is required and how long approval is outstanding. 

Full Knowledge Approval


When manually approving an invoice, a user has access to vital information to make the correct decision on that invoice. 

Nominal Ledger Coding


Automatic NL coding can be based on any or some of the following – suppliers, line items, PO detail, manual overriding, and branch or project coding. 

Issue Checking


SmartOffice AP facilitates ongoing checks for many possible issues, and retains the invoice for your review/editing if required. 

Search and Storage


SmartOffice AP stores all processed invoices for 7 years and provides an extensive search facility for users.

0

Satisfied Clients

0

Invoices Processed

0

Hours Saved

SmartOffice AP is an online system, that processes your suppliers’ invoices, directly from their emails, on to your accounts package.

It can be used by a bookkeeper serving many companies, while also being used by a company with many employees approving or reviewing different invoices. 

No more lost invoices, accounting errors, accounts put on hold, lost VAT reclaims and unnecessary over payments.

Easy control of issues with a system that watches for price increases.

Flexible access to your suppliers’ invoices from anywhere.

Reduce processing costs significantly.

Your suppliers email their invoices to your SmartOffice AP email account.

SmartOffice AP takes over. The system simply extracts the invoices and then codes, processes, distributes and stores it. SmartOffice AP then updates your accounts, reconciles them with your statements and automatically searches for any missing invoices, while never losing any of your documents.

Automised invoice processing… but the control stays with you!

With SmartOffice Accounts Payable Solutions, you have the ability to set how every invoice is approved during processing before it is uploaded to your accounts package, from a simple approval to a complex multi approval process.

Approval Types


Fully Manual Approval  

Manual Approval after Auto forwarding

Multi Approval

Auto Approval below an amount

Manual Approval after PO match

Auto Approval after PO match

Auto Approval after GRN match

Auto Approval after statement reconciliation

FAQs 


We import and capture your existing supplier’s invoices and upload them to the system setting all required parameters.  

It is a cloud based service and available on any browser. 

Suppliers email their invoices to your SmartOffice email account. 

Data is extracted, then coded, processed, distributed and stored. 

SmartOffice AP then updates your accounts, reconciles them with your statements and automatically searches for any missing invoices, while never losing any of your documents 

The elimination of manual repetitive tasks, reduction in human error and large time & cost savings.  

SmartOffice Services

SmartOffice is the automation solutions side of the Cantec Group. Other automation solutions are offered by SmartOffice such as Document Management SystemDocument SecurityE-Commerce Website SolutionsTeamWork PartnersIntegrated Office TechnologyMarketing AutomationSecure EmailAutomated Management SystemDigital Archiving System and Document scanning & retrieval software.

SmartOffice Technology

SmartOffice Technology caters for the growing requirements of document automation and workflow solutions within the modern office. Effective automation software has become critical to thriving in business. 

    Book A Call!


    Scroll to Top